Airfare and Car Rental

State Contracted Airfare

HSU is now set up with the State of California approved travel agency CalTravelStore in order to secure state rates (YCAL or VCAL). To book travel through CalTravelStore, call (916) 376-3989. Agent will ask you to provide the following information:

  • Name of traveler (as it appears on the government issued ID the traveler plans on using when checking in with the airlines)
  • Date of birth
  • Travel Authorization Number (issued by HSU)

CalTravelStore also has an online booking tool called Concur. If you would like access to Concur, fill out the Concur Access Request form.  If you arrange travel for others in your department/area, you may also request access into Concur. Both the traveler and travel assistant would need to provide the following information:

  • Name of traveler (as it appears on the government issued ID the traveler plans on using when checking in with the airlines)
  • Employee ID number
  • Department name
  • Phone number
  • Email address (HSU issued email address which will be used as the user name for log on)


Car Rental

Please note the new National option below; however, please note that National has a limited supply of cars.
By going through Enterprise or National, this will eliminate charges for unused days and will provide rental charge detail.
NOTE: Beginning July 1. 2018, users will need to work directly with Enterprise or National.
 
Directly through Enterprise:
  • By phone to either the Arcata (826.9090) or Eureka (443.3366) office
  • Online at www.Enterprise.com
Directly through National:
Contract Information:
  • Use contract number: XZCA503 for all state travel
  • Use contract number: XZCP019 for all auxiliary travel (ADV, SPF, AS, UC)
  • Please be sure to enter a valid chartfield when prompted

Please note with this method:
  • You will not need to submit a rental vehicle request form to vehicles@humboldt.edu
  • You will not have a car delivered to campus but will have the option of being picked up by Enterprise
  • You will be responsible for coordinating which office to work with, and how to pick-up/drop-off the vehicle
  • You will be able to pick up the vehicle at one location, and drop off at the other location if needed
  • Rates are charged on a 24-hour basis with a 30-minute grace period; at 27 hours you will be charged an extra day
  • If Enterprise is closed when the vehicle is dropped off, they will check the car in at 7:30 a.m. the morning they return (remember the Arcata location is not open weekends and the Eureka location is not open on Sundays)
  • Issues with charges or rentals will be dealt directly with the Enterprise office
  • Please do not submit any invoices or rental agreements for payment, by way of using the contract code your rental will be directly billed once a month

Directly through Facilities Management:
This method is the same as it has been and includes working through Facilities Management.
 
Please note with this method:
  • Your vehicles will be delivered directly to campus
  • The charges will start when the vehicle leaves the Enterprise lot until it’s returned to the Enterprise lot, normally the afternoon of the following business day
Both methods are considered to be a temporary solution until we fully implement the Concur travel and expense reimbursement solution.

 

Exhibit F: Short Term Rental Cost Table (Base Rates)

Complete the table below: Enter the Daily, Weekly and Maximum Cap Rate for each VCT in U.S. dollars and cents up to two (2) decimal digits. If offering more than minimum Revenue Share percentage, enter a percentage on Additional Revenue Share line.

VEHICLE CLASS TYPEDAILYWEEKLYMAXIMUM CAP
RATE DAILY
Compact$33.96$135.83$51.45 
Mid-Size/Intermediate$33.96$135.83$51.45
Full-Size$36.02$144.06 $54.54 
Mini Van$57.62$230.50$80.26
Four Wheel Drive (4WD)/Sport Utility Vehicle$57.62$230.50$80.26
Pick Up Truck$72.03$288.12 $96.73
Hybrid Electric Vehicle$43.22$172.87$63.80
Plug-in Hybrid Electric Vehicle/Zero Emission Vehicle$43.22$172.87$63.80
REVENUE SHAREPercent of all Base Rate
Charges per Quarter
 Minimum Requirement 3%
 Additional Revenue Share above 3% (i.e. 0.70%) 7%
 Total Revenue Share (i.e. 3.70%) 10%

Note: The State of New York is exempt from the Base Rate listed above. Such rates are subject to open market rates quoted at the time of actual car rental.

Exhibit G: Long Term Rental Cost Table (Base Rates)

Complete the table below: Enter the Daily, Weekly and Maximum Cap Rate for each VCT in U.S. dollars and cents up to two (2) decimal digits. If offering more than minimum Revenue Share percentage, enter a percentage on Additional Revenue Share line.

VEHICLE CLASS TYPEDAILYWEEKLYMONTHLY
Compact$18.87$132.10$565.95 
Mid-Size/Intermediate$18.87$132.10$565.95
Full-Size$20.58$144.06 $617.40
Mini Van$32.59$228.12$977.55
Four Wheel Drive (4WD)/Sport Utility Vehicle$27.10$189.73$812.91
Pick Up Truck$27.10$189.73$812.91
Hybrid Electric Vehicle$24.87$174.10$746.03
Plug-in Hybrid Electric Vehicle/Zero Emission Vehicle$24.87$174.10$746.03
REVENUE SHAREPercent of all Base Rate
Charges per Quarter
 Minimum Requirement 3%
 Additional Revenue Share above 3% (i.e. 0.70%) 7%
 Total Revenue Share (i.e. 3.70%) 10%

Note: The State of New York is exempt from the Base Rate listed above. Such rates are subject to open market rates quoted at the time of actual car rental.