Event Resources for Staff & Faculty

Please explore the various HSU resources available to you as well as regulations you must follow listed below.

HSU Faculty, Staff, or Administrators looking to use HSU facilities on behalf of non-HSU organizations must follow the procedures applicable to Non-HSU (off-campus) Person or Organization

Alcohol

Per EM:P11-01 Comprehensive University Policy Regarding Use of Alcoholic Beverages, “when alcohol is to be served as part of an activity of a University recognized group or student org


Animals

Humboldt State University has two policies regarding animals on campus, each of them tailored to a specific group. These policies are as follows:

P17-09 Animals on Campus Policy – Employees


Cash Handling

Are you selling tickets to your event? Are you selling concessions or refreshments? Are you planning an auction or a raffle?


Disability Accommodations

Event organizers are responsible for making arrangements for event participants who have disabilities. While some accommodations can be made on the fly, others, such as interpreters or captioning, may take time and/or require specialized equipment.


Emergency Services

University Police Department

HSU Police Department is staffed and ready to assist you 24 hours a day, 365 days a year.


Food

From where to order the food

If your event is open to public (any student/staff/faculty from the camus and/or community members from off-campus can attend it) and food is going to be served, there are a few options for where to order the food:


Fundraising

Per the Humboldt State University Advancement Fundraising Event Guidelines:


Green Events and/or Zero Waste Events

HSU is committed to zero waste, a strategy that takes a ‘whole systems’ approach to eliminate the volume and toxicity of waste going to the landfill. Zero waste encourages source reduction, materials re-use, composting and recycling.


Hospitality Policy

“Hospitality expenses must be directly related to, or associated with, the active conduct of official HSU business. When an employee acts as an official host, the occasion must, in the best judgment of the approving authority, serve a clear HSU business purpose, with no personal benefit derived by the official host or other employees.


Internet and WiFi

HSU students and employees can connect their private and HSU laptops and smartphones to a free and secure wireless network called eduroam anywhere on campus by using their HSU user name and password.


Location

HSU has a wide range of smart classrooms, computer labs, conference rooms, athletic facilities,


Other Considerations

Streets around HSU campus (LK Wood Blvd, 14th Street, Union Street) and Redwood Park are the property of the City of Arcata. Their use for any event requires an application with City of Arcata. Visit City of Arcata Special Events website to obtain the appropriate event application.


Parking

Parking and Meter regulations are in effect every week throughout the year regardless of breaks in instruction. This includes permit and meter requirements between sessions, Fall and Spring breaks, and Winter Recess. The days and hours of these regulations are:

  • Monday-Thursday 7:00 AM - 10:00 PM


Promotion

There are many ways promote and publicize your event on and off campus. You can submit information about your event to campus digital services, create posters and fliers, utilize the campus radio stations and the student newspaper, just to name a few.


Vendors

In order to provide services to HSU, vendors must provide insurance and endorsements  issued by an insurance company with AM Best rating of A:VII or higher or provided through  partial or total self-insurance acceptable to HSU. The following Certificates of Insurance and  Endorsements  must be furnished before the work begins: