Event Resources for non-HSU groups

A confirmation email or phone call will be provided within two (2) business days of receipt of the application; however, please allow a minimum of three (3) weeks for processing the request.

Helpful links:

Please explore the HSU regulations you must follow listed below.

How to get to Humboldt State? | Where to stay? | What to do?

Alcohol

Anyone wishing to serve or consume alcohol on campus must have prior approval. The approval process ensures that the appropriate conditions and mechanisms are in place in order for this activity to take place in alignment with University policy.


Animals

Humboldt State University has two policies regarding animals on campus, each of them tailored to a specific group. These policies are as follows:
P17-09 Animals on Campus Policy – Employees
P17-09 Animals on Campus Policy – Student, Campus Residents and Visitors


Disability Accommodations

Event organizers are responsible for making arrangements for event participants who have disabilities. While some accommodations can be made on the fly, others, such as interpreters or captioning, may take time and/or require specialized equipment.


Emergency Services

University Police Department
IT equipment services
Custodial and facility-related services
Emergency procedures


Food

If your event is open to public (any student/staff/faculty from the camus and/or community members from off-campus can attend it) and food is going to be served, there are a few options for where to order the food!

General Terms & Conditions

The Trustees of the California State University and Colleges, hereinafter called the “TRUSTEES”, for and in consideration of the agreements of the LESSEE hereinafter expressed, hereby lease to the LESSEE, and the LESSEE leases from the TRUSTEES, that property of the State University, hereinafter called the “UNIVERSITY” described in the Special Provisions for the term therein specified.


Green Events and/or Zero Waste Events

HSU is committed to zero waste, a strategy that takes a ‘whole systems’ approach to eliminate the volume and toxicity of waste going to the landfill. Zero waste encourages source reduction, materials re-use, composting and recycling.


How to get to Humboldt State?

  • Arrive by Air - The Arcata/Eureka airport is about a ten minute drive from campus. It is serviced by United Airlines and offers rental cars.


Insurance

Non-HSU organizations leasing HSU facilities shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the lessee, its agents, representatives, employees or subcontractors.


Internet and WiFi

HSU students and employees can connect their private and HSU laptops and smartphones to a free and secure wireless network called eduroam anywhere on campus by using their HSU user name and password.


Location

HSU has a wide range of smart classrooms, computer labs, conference rooms, athletic facilities, performance spaces, and outdoor fields for your event!


Other Considerations

Streets around HSU campus (LK Wood Blvd, 14th Street, Union Street) and Redwood Park are the property of the City of Arcata. Their use for any event requires an application with City of Arcata. Visit City of Arcata Special Events website to obtain the appropriate event application.


Parking

Parking and Meter regulations are in effect every week throughout the year regardless of breaks in instruction. This includes permit and meter requirements between sessions, Fall and Spring breaks, and Winter Recess.


Promotion

There are many ways promote and publicize your event on and off campus. You can submit information about your event to campus digital services, create posters and fliers, utilize the campus radio stations and the student newspaper, just to name a few.


Smoking

"All California State University campuses are 100% Smoke Free and Tobacco Free. Smoking, the use or sale of tobacco products, and the use of designated smoking areas are prohibited on all California State University properties." EO 1108


Vendors

In order to provide services to HSU, vendors must provide insurance and endorsements issued by an insurance company with AM Best rating of A:VII or higher or provided through partial or total self-insurance acceptable to HSU.

What to do?

California's Redwood Coast has been named number 1 in the "Best in the U.S. - The US destinations you need to see in 2018" by Lonely Planet!


Where to stay?

On-campus housing is available from early June through the first week of August. Residence halls vary from traditional residence halls, apartments, to suites. View on-campus living accommodations on HSU Housing website.