Airfare and Car Rental

State Contracted Airfare

HSU is now set up with the State of California approved travel agency CalTravelStore in order to secure state rates (YCAL or VCAL). To book travel through CalTravelStore, call 916.376.3989. An agent will ask you to provide the following information:

  • Name of traveler (as it appears on the government issued ID the traveler plans on using when checking in with the airlines)
  • Date of birth
  • Travel Authorization Number (issued by HSU)

CalTravelStore also has an online booking tool called Concur. If you would like access to Concur, fill out the Concur Access Request form.  If you arrange travel for others in your department/area, you may also request access into Concur. Both the traveler and travel assistant would need to provide the following information:

  • Name of traveler (as it appears on the government issued ID the traveler plans on using when checking in with the airlines)
  • Employee ID number
  • Department name
  • Phone number
  • Email address (HSU issued email address which will be used as the user name for log on)

Car Rental

As of July 1, 2018, all car reservations are done directly through Enterprise or National via telephone or online. Please refer to the HSU Reservation Guide.

Directly through Enterprise or National Car Rental:

Please contact Business Services 826.3512 for the account number and pin number.

1.  Log on to Enterprise Rent-A-Car https://www.enterprise.com or National Car Rental https://www.nationalcar.com

2.  Start a Reservation, please enter the following:

  • Rental Location where you would like to pick up your rental vehicle. If you enter a ZIP code or city you will be able to select the location to use on the next page;
  • Pick Up and Return Dates and Times;
  • Account Number in the "Promotional Code or Account Number (optional);"
  • Click on "Continue;" and
  • Enter your three-digit PIN number and click on "Continue."

3.  Choose a Vehicle Class, please click "Select" under the vehicle class you would like to rent.

4.  Add Extras, please click "Continue to Review."

5.  Review & Reserve, please enter the following:

  • Renter's Detail (an email must be entered here for an email confirmation to be sent);
  • Confirm Trip Purpose - Click on "Yes" to verify travel is business related for your Department;
  • Billing - Click on  "No" to verify rental will be customer pay;
  • Save Time at Counter - Enter additional information here to speed up the rental process; and
  • Scroll to the bottom of the page and click on "Reserve Now."

6.  Reservation Confirmed will display with the information regarding your reservation as well as options to modify/cancel the reservation.

7.  You will need to have a valid Driver's License, Credit Card, Business ID/Badge or Business Card, and Reservation Number to pick up the vehicle.

For Auxiliary (Non-State Funded):

Please contact Business Services 826.3512 for the account number to use for Auxiliaries - Advancement Foundation (HMADV), Sponsored Programs Foundation (HMSPF), Associated Students (HMASB), and University Center. These rentals will be paid by the renter and reimbursed through the travel expense claim process.

For Personal Use:

Please contact Business Services 826.3512 for the account number to use for personal use.

1.  Log on to Enterprise Rent-A-Car's web site at https://www.enterprise.com

2.  Enter the Enterprise location where you would like to pick up your rental vehicle.

  • If you enter a ZIP code or city, you will be able to select the location to use on the next page.

3.  Enter the Dates and Times of your desired reservation.

4.  Enter your Account Number in the "Promotion Code or Account Number (Optional)" box and click on "Continue."

5.  Enter your three-digit PIN number and click on "Continue."

6.  At the next screen you can select your vehicle and click on "Continue."

7.  The next screen will list any optional Equipment (such as a GPS unit) that is available at the requested location.

  • Click "Continue to Review" once you are done selecting any additional equipment.

8.  Next, you can review the location, dates and vehicle type for the reservation.  Scroll down to complete the "Renter Details" and then click on "Reserve Now" to finish your reservation.

  • You can also enter additional information in the "Sav Time at the Counter" section to speed up the rental process.

9.  After entering your personal information, enter your "Campus and Department" in the additional information field.  Click on "Reserve Now" to finish your reservation.

10. You will be given a confirmation number for your reservation and a confirmation will be emailed to you.

11. You will need to have a valid Driver's License, Business ID/Badge or Business Card, Credit Card, and Reservation Number to pick up the vehicle.

Exhibit F: Short Term Rental Cost Table (Base Rates)

Complete the table below: Enter the Daily, Weekly and Maximum Cap Rate for each VCT in U.S. dollars and cents up to two (2) decimal digits. If offering more than minimum Revenue Share percentage, enter a percentage on Additional Revenue Share line.

VEHICLE CLASS TYPEDAILYWEEKLYMAXIMUM CAP
RATE DAILY
Compact$33.96$135.83$51.45 
Mid-Size/Intermediate$33.96$135.83$51.45
Full-Size$36.02$144.06 $54.54 
Mini Van$57.62$230.50$80.26
Four Wheel Drive (4WD)/Sport Utility Vehicle$57.62$230.50$80.26
Pick Up Truck$72.03$288.12 $96.73
Hybrid Electric Vehicle$43.22$172.87$63.80
Plug-in Hybrid Electric Vehicle/Zero Emission Vehicle$43.22$172.87$63.80
REVENUE SHAREPercent of all Base Rate
Charges per Quarter
 Minimum Requirement 3%
 Additional Revenue Share above 3% (i.e. 0.70%) 7%
 Total Revenue Share (i.e. 3.70%) 10%

Note: The State of New York is exempt from the Base Rate listed above. Such rates are subject to open market rates quoted at the time of actual car rental.

Exhibit G: Long Term Rental Cost Table (Base Rates)

Complete the table below: Enter the Daily, Weekly and Maximum Cap Rate for each VCT in U.S. dollars and cents up to two (2) decimal digits. If offering more than minimum Revenue Share percentage, enter a percentage on Additional Revenue Share line.

VEHICLE CLASS TYPEDAILYWEEKLYMONTHLY
Compact$18.87$132.10$565.95 
Mid-Size/Intermediate$18.87$132.10$565.95
Full-Size$20.58$144.06 $617.40
Mini Van$32.59$228.12$977.55
Four Wheel Drive (4WD)/Sport Utility Vehicle$27.10$189.73$812.91
Pick Up Truck$27.10$189.73$812.91
Hybrid Electric Vehicle$24.87$174.10$746.03
Plug-in Hybrid Electric Vehicle/Zero Emission Vehicle$24.87$174.10$746.03
REVENUE SHAREPercent of all Base Rate
Charges per Quarter
 Minimum Requirement 3%
 Additional Revenue Share above 3% (i.e. 0.70%) 7%
 Total Revenue Share (i.e. 3.70%) 10%

Note: The State of New York is exempt from the Base Rate listed above. Such rates are subject to open market rates quoted at the time of actual car rental.