Concur
Travel Expenses Related to Covid-19
Concur Travel and Expense
SAP Concur connects the entire travel program – from the travel authorization, to booking, to the expense report and reimbursement – so travelers get a complete paperless workflow. Concur helps guide travelers to make in-policy travel decisions while delivering a simpler, better traveler experience.
Step 1: Obtain State Travel Card
Business Services will assist you in obtaining a State Travel Card. To pick up your travel card or begin using Concur, you'll need to sign up for and complete a Concur Request Training session. Sign up for a training session here through CSU Learn. Any hotel or rental car reservations will automatically be charged to your card and feed into your expense report. The travel card should never be used unless you have an approved trip in Concur
Step 2: Request Trip
With Concur Request, you can budget for employee expenses before they’re incurred using a customizable pre-spend control, request and approval process. Concur Request integrates with the travel and expense solutions creating an easy workflow. Automating the travel and expense processes is the simplest way to reduce paper, add a few hours back to everybody's day and cut costs. Once you request your trip, the workflow will automatically route to your chartfield approver and administrator for approval. Once approved, travelers can easily book flights, hotels and cars from a desktop or mobile device while staying compliant with CSU Travel Policy. SAP Concur delivers travel tools designed to give you visibility, efficiency and savings, while allowing travelers to book where and how they want.
Step 3: Take your Trip
Don’t forget your State Travel Card! Remember, if the state is paying for 100% of your travel, you must use the Concur State Travel Card. During your trip, streamline your business travel planning and itinerary management with partnered apps such as Trip It, and Uber. Enterprise Rent-A-Car and most major hotel chains are already partnered with Concur so any required receipt will be automatically fed to your expense report if you sign up for e-receipts in your profile. If not, you can use the Concur app to snap a photo of your receipt and assign it to a line item in your expense report.
Step 4: Expense Report
Have questions or need help creating or submitting a report? There are drop-in labs every Wednesday from 10am-11 in Gist Hall 211C where you can receive one-on-one guidance and assistance. You can also reach out to Kearney (pronounced 'car knee') Vander Sal with any Concur questions. You can reach her at x5791 or krv5@humboldt.edu.
Mobile Apps
Concur Guides
- User Profile Setup
- Requests
- Using ADV Funds
- Booking Travel
- Expense Reports
- Expensing a Cash Advance
- Expensing Hospitality
- Approving
- Unintended Transactions
- Allocating Funds
- Personal Car/Local Mileage
- Documents for Third Party Reimbursements
- Trip Cancellation Guide
- Concur Unused Tickets
Helpful Resources
- Concur FAQs
- State Travel Card Application
- Faculty Class Coverage Form
- International Travel Form
- Hotel Occupancy Tax Waiver
- Request & Expense Workflow
- Concur Overview
- Concur Essentials
- Direct Deposit for Reimbursement Form