Concur

Travel Expenses Related to Covid-19

Please see this guide regarding Cancelling travel in Concur due to Covid-19.  If you have received a travel voucher instead of a credit on your card, please contact Kearney Vander Sal at krv5@humboldt.edu.

Concur Travel and Expense

SAP Concur connects the entire travel program – from the travel authorization, to booking, to the expense report and reimbursement – so travelers get a complete paperless workflow. Concur helps guide travelers to make in-policy travel decisions while delivering a simpler, better traveler experience.

 

 

concur

Step 1: Obtain State Travel Card 

Business Services will assist you in obtaining a State Travel Card.  To pick up your travel card or begin using Concur, you'll need to sign up for and complete a Concur Request Training session.  Sign up for a training session here through CSU Learn.  Any hotel or rental car reservations will automatically be charged to your card and feed into your expense report.  The travel card should never be used unless you have an approved trip in Concur

Step 2: Request Trip 

With Concur Request, you can budget for employee expenses before they’re incurred using a customizable pre-spend control, request and approval process. Concur Request integrates with the travel and expense solutions creating an easy workflow. Automating the travel and expense processes is the simplest way to reduce paper, add a few hours back to everybody's day and cut costs. Once you request your trip, the workflow will automatically route to your chartfield approver and administrator for approval. Once approved, travelers can easily book flights, hotels and cars from a desktop or mobile device while staying compliant with CSU Travel Policy. SAP Concur delivers travel tools designed to give you visibility, efficiency and savings, while allowing travelers to book where and how they want.

Step 3: Take your Trip

Don’t forget your State Travel Card! Remember, if the state is paying for 100% of your travel, you must use the Concur State Travel Card. During your trip, streamline your business travel planning and itinerary management with partnered apps such as Trip It, and Uber. Enterprise Rent-A-Car and most major hotel chains are already partnered with Concur so any required receipt will be automatically fed to your expense report if you sign up for e-receipts in your profile. If not, you can use the Concur app to snap a photo of your receipt and assign it to a line item in your expense report.

Step 4: Expense Report 

Move away from paper receipts and spreadsheets. This isn’t just about expenses, it’s about making sure everything is taken care of. From capturing data accurately and staying compliant with regulations and policies, to seeing all of your spending in one place with the tools to manage expenses wherever business takes you. When using the State Travel Card, data flows automatically into Concur Expense, so employees save time and can quickly submit an accurate, in-policy expense report. Once the expense report is submitted and goes through the chartfield and administrator approval workflow, the traveler will be reimbursed for any out of pocket expenditures. 

Have questions or need help creating or submitting a report?  There are drop-in labs every Wednesday from 10am-11 in Gist Hall 211C where you can receive one-on-one guidance and assistance. You can also reach out to Kearney (pronounced 'car knee') Vander Sal with any Concur questions. You can reach her at x5791 or krv5@humboldt.edu.

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