Forms:

• State Travel Card Application
• Personal Liability Travel Card Application
• Request for Authorization to Travel (Domestic Travel)
• Request for International Travel
• Travel Expense Claim - 2018
• Travel Expense Claim - 2019
• Hotel/Motel Transient Occupancy Tax Waiver
• Lost Receipt Memo
• Vehicle Use & Accident Reporting
• Travel Estimator Worksheet

Other Forms (Related to Travel):

• Faculty Absence Class Coverage
• Authorization To Use Privately Owned Vehicles On State Business (STD 261)
• EO 1041 - Release of Liability (pages 15-16 of the document only)

"How To" Guides:

• HSU Travel Guide (How to complete a Travel Authorization form and Travel Expense Claim form)

The following Concur guides are provided by the Department of General Services. HSU's Concur website screens may look slightly different from what's displayed in these training videos and documents since it has been customized to meet our travel policy.

In order to use Concur (online travel booking tool), you will first need to request access from the campus Concur system administrator by completing the Concur Access Request form.  If you arrange travel for others in your department/area, you may also request Concur access. Both the traveler and travel assistant would need to provide the following information: Name of traveler (legal name), employee ID number, department name, phone number, HSU user ID email address.

Before booking travel, a travel authorization number is required.

• Concur - How to Set up Your Concur Travel Profile (video)
• Concur - How to Book Travel using Concur (video)
• Concur - Interactive Training

Travel Related Links/Documents:

• CSU Travel Policy and HSU Exception to the CSU Travel Policy
• Currency Converter
• Enterprise Rental Car (link to enterprise.com)
• Enterprise Rental - state contracted rates [.pdf] (effective 3/1/16)
• Enterprise Rental Receipt (link)
• International Per Diem rates
• Moving Expense Reimbursement Policy
• Recruitment - Prospective Employee Travel