If Accounts Payable Receives the Invoice

  • AP will email department contact for approval and response
  • Authorized signor needs to reply to email granting approval and include any information requested in the email

If Department Receives the Invoice

If there is an existing Purchase Order:

  • Authorized signer writes “ok to pay” on the invoice
  • Provide PO number
  • Submit via email ( or campus mail (SBS 311)

NOTE: To prevent duplicate payments, do NOT send duplicate invoices. If you email the invoice, do not send it in Campus Mail. 

If Paying with ProCard:

  • Hold onto invoice and submit to AP with ProCard reconciliation packet

If there is neither an existing Purchase Order or ProCard payment: