Purchasing & Payment Methods

Below are the preferred Purchasing & Payment Methods, which includes instructions for acquiring and paying for Goods, Services & Public Works.  Please review the information to determine which method is appropriate to use.  Your Procurement Card, if eligible, is the preferred purchasing & payment method, followed by Requisition for a Purchase Order (PO), then Direct Pay.

You must have delegated authority or written approval to expend monies from the fund/department combination you plan to use, prior to the Purchasing & Payment Method used.

Non-Procard Payments

Please send all invoices and payment requests as a single PDF attachment per payment via email to humboldt.invoices@edmgroup.com. When not using a ProCard, these forms can include:

  • Payment Requests
  • Guest Lecturers
  • Hospitality (ProCard preferred)
  • Invoices
  • SPF Travel (the DocuSIgn power form will route for you)
  • Non-Student Stipends
  • Voucher Change Requests (until they are in Adobe Sign) 

EDM Group is a third party who will not read or incorporate anything in the body of an email; they will only add the single PDF attachment to CSUBUY. Approvals in the body of an email will not be sent to Accounts Payable, it must be included on the attached PDF. Please don’t cc the email on any follow up requests. 

All payment inquiries should be asked through CSUBUY (found in the myHumboldt portal) via the ‘Comment’ tab. Please visit our CSUBUY webpage under the Resources section towards the bottom for training, guides and videos.

Click this link to access CSUBUY spring semester drop-in training sessions:

10:00 a.m. - 11:00 a.m., Tuesdays

  • February 8, 2022
  • February 15, 2022
  • March 1, 2022
  • March 8, 2022
  • March 15, 2022
  • March 22, 2022
  • March 29, 2022
  • April 5, 2022
  • April 12, 2022
  • April 19, 2022
  • April 26, 2022
  • May 3, 2022
  • May 10, 2022
  • May 17, 2022

Change Requests

The Change Request Form is also being converted to an Adobe Sign form which will route appropriately. PO change requests can be emailed to procure@humboldt.edu. Voucher change requests can be sent to humboldt.invoices@edmgroup.com. Please do not send paper copies. 

Signature Authority Forms

Signature Authority Forms are also in the process of being converted to Adobe Sign forms. Until then, please email all forms to accountspayable@humboldt.edu. Please do not send paper copies.